Enrollment

1.  General Policy Statement:

 

a. The Martha’s Vineyard Public Charter School (MVPCS) enrolls new students in grades Kindergarten through 12. The MVPCS adheres to and supports all state laws and regulations including M.G.L. c. 71, § 89(m) and the MVPCS Charter.

b. The Martha’s Vineyard Public Charter School reflects Massachusetts General Law  C.71, S. 89 in that the school is “....open to all students, on a space available basis, and does not discriminate on the basis of race, color, national origin, creed, sex, gender identity, ethnicity, sexual orientation, mental or physical disability, age, ancestry, athletic performance, special need, or proficiency in the English Language or a foreign language, or prior academic achievement.”  (M.G.L. c. 71, § 89(m); 603 CMR 1.05(2)).

 

c. The MVPCS has and implements a student recruitment and retention plan as outlined in M.G.L. c.71, § 89(f); CMR 603 1.05(1).

 

d. The enrollment process is not integrated with that of the MVPS district.  603 CMR 1.05(11).

 

e. All applicants will be notified in writing of the rights of students with diverse learning needs to attend MVPCS and to receive accommodations and support services, including students who may have disabilities, require special education, or are English language learners. 603 CMR 1.05(4).

 

f. Information regarding the availability of services is available on the school’s website, in the student handbook and in the August mailing to all students.  603 CMR 1.05(4).

 

g. MVPCS does not use financial incentives to recruit students.  603 CMR 1.05(3)(a).

 

h. MVPCS provides transportation to all residents of its charter region in accordance with Charter School Technical Advisory 07-2: Transportation.

 

2. Description of the Eligibility Criteria for Enrollment:

 

a. The applicant to the MVPCS must be a resident of Massachusetts to apply, to enroll, and to attend MVPCS.  M.G.L. c. 71 §89(ff).

 

b. The MVPCS will ask families to supply a proof of residency in the form of a utility bill, current lease or bank statement. In instances in which families do not receive bills to their home the school will seek acceptable substitutions on a case-by-case basis (except in the case of homeless students).

 

c. The MVPCS does not require potential students or their families to attend interviews or informational meetings as a condition of enrollment 603 CMR 1.05 (3)(a).  However, potential families are invited to attend open houses and visiting days.

 

d. The MVPCS does not administer tests to potential applicants or predicate enrollment on results from any test of ability or achievement 603 CMR 1.05 (3)(a).

 

e. The MVPCS enrolls students in the kindergarten program who are 5 years old by October 1, of the school year in which they are enrolling.603 CMR 1.05(12). The school may request reasonable proof of age in the form of a birth certificate or a passport. 

 

f. The MVPCS will determine how many spaces are available each year by grade level.

 

3. Description of the Enrollment Process

 

a. The initial application process, subsequent application and lottery processes. 603 CMR 1.05(6):

        i.            The school is committed to educating the communities of Martha’s Vineyard about the MVPCS as a choice in public education.  This will occur throughout the year in public forums, newspaper articles and the MVPCS’ participation in island events.  As the date for a new lottery approaches information about the school will become more prevalent.

      ii.            The date, time and place of an enrollment open house and the application and lottery deadlines will be published in the local newspapers one month prior to the lottery. During the open house, representatives from the MVPCS will describe the school’s programs, philosophy and lottery procedure.

    iii.            The Application for Enrollment will be filled out by a parent/guardian and returned to the school office by a specified date before the scheduled lottery.

    iv.            Information about the date, time and place of the lottery will be shared at the enrollment open house.  The public will be invited to the lottery.  At least one-week’s notice will be given prior to the lottery.

                        iv.

b. MVPCS will not set any principle application deadlines or hold any enrollment lotteries for student admission for the upcoming school year until after January 1, and shall conclude its principal enrollment process no later than March 15 of each year. 603 CMR 1.05(3)(c).

 

c. The final date for all students offered enrollment to accept enrollment is stated in the letter of admission from the school.  The MVPCS gives families one month to accept enrollment. 603 CMR 1.05(5).

 

d. Information about a student will only be disclosed if permission is granted by the parent or guardian in the disclosure of student information form. M.G.L. c 71, §§89 (g)(n).

 

e. The MVPCS provides a disclosure of information form for students and parents to consent or deny disclosure of student information M.G.L. c. 71, § 89 (g);

 

f. The MVPCS will provide the names and addresses of students to a third party mail house for mailings unless the parent requests that the school withhold her/his child’s information.  The parent/or guardian is notified in the school’s September Mailing and on the school’s website, that s/he can withhold the child’s information from the third party mail house for mailings, by contacting the front office. M.G.L. c 71, §89(g); 603 CMR 1.05(6)(e).

 

h. MVPCS requires proof of current residency or sibling status at the time an offer of admission is made. 603 CMR 1.05(10)(a).

 

4.  Description of the Lottery Procedures

 

a. The MVPCS will determine the number of spaces available each year by grade level. 603 CMR 1.05 (10)(c).

 

b. In cases where there are fewer spaces than eligible applicants, students will be accepted for admission by a lottery process. 603 CMR 1.05 (6)(a) and (c).

 

c. At least one week’s notice is given prior to each enrollment lottery (603 CMR 1.06(6)).

 

d. Each lottery is conducted in public at the MVPCS, 424 State Rd., West Tisbury MA 02575. 603 CMR 1.05(9)

 

e. A neutral party draws the lottery 603 CMR 1.05(9).

 

f. MVPCS does not hold an electronic lottery.

 

g. Siblings are defined as students who have a common parent, either biologically or legally through adoption. 603 CMR 1.02.

 

h. Siblings (resident or non-resident) of students who are already in attendance at the MVPCS in the year of application are given preference for admission over non-siblings 603 CMR 1.05(6)(b).

 

i. Residents of the city/town(s) served by the MVPCS are given preference for admission over non-resident students (M.G.L. c. 71, §89(m); 603 CMR 1.05(6)(b). The MVPCS is a regional charter school for the  Martha’s Vineyard Regional High School District, the Tisbury School District, the Edgartown School District, the Oak Bluffs School District and the Up Island Regional School District.  MVPCS will recruit and enroll students from all municipalities equally (although district tuition cap restrictions may necessitate modification of this goal).

k. In cases where the enrollment of a student, who is not a sibling of another currently enrolled student, from the waitlist would exceed the district charter tuition cap, the student will be skipped but kept on the waitlist. In cases where the enrollment of a student who is a sibling of a student currently attending a charter school would exceed the district charter school tuition cap, the sibling may be enrolled and the Commonwealth of Massachusetts will provide tuition for the sibling, subject to appropriation.  M.G.L. c.71 §89(i). 603 CMR 1.05(10)(b).

 

 

l. All applicants not selected in the enrollment lottery are placed on a waiting list in the order the names were selected for their grade, while also taking into account sibling and resident preference. 603 CMR 1.05(10).

 

m. If the principal enrollment process fails to produce an adequate number of enrolled students, the lottery process may be repeated  if a waiting list does not exist and the required lottery process is strictly followed, including public notification and deadlines 603 CMR 1.05(8). In order to accommodate applications that are received after the principal enrollment process that is held in March, another enrollment and lottery process takes place in June. In cases where no spots are available in a particular grade or a waitlist exists, families will need to wait until the following March to participate in an application and lottery process after the June process.

 

n. As spaces become available during the school year, MVPCS may repeat the enrollment process to fill these openings and to meet the requirements of M.G.L. c. 71, §89(n). 603 CMR 1.05(8).

 

5.  Description of the Waiting List

 

a. If a student stops attending the MVPCS or declines admission, the next available student on the waitlist for that grade, taking into account the current status of enrollment preferences, will be offered admission until the vacant seat is filled. M.G.L. c. 71, § 89(n).  (Unless district tuition cap restrictions would be exceeded.)

 

b. No student will be admitted ahead of other eligible students who were previously placed on the waiting list during the prior enrollment process except in cases where enrollment preferences change or as described in  603 CMR 1.05 (10)(b) 603 CMR 1.05(8). 

 

c. Students on the waiting list will be informed of an offer of admission through a notice sent in the mail, postmarked within 36 hours after the lottery was held. 

d. If a student’s family declines admission to the MVPCS, the student will have to re-apply if s/he is interested in attending the school.

 

e. The wait list will be kept for only the school year for which the student applies. 603 CMR 1.05(10)(a).

 

f. The MVPCS keeps accurate records of its wait list containing students’ names, (first, middle, last), dates of birth, cities or towns of residence, and grade levels for students who entered the lottery but did not gain admission. 603 CMR 1.05(10)(c).

 

g.  In conformance with M.G.L. c. 71, §89, when a student stops attending the school for any reason, the school will attempt to fill vacant seats up to February 15th, for grades K, 1, 2, 3, 4, 5, and 6. 603CMR 1.05(10)(c).

 

h.If a student withdraws from the school, he/she would need to reapply for admission.

 

i. A vacancy not filled after February 15th moves into the subsequent grade, to be filled the following September if such student is not in grades 7-12. Seats for students who have accepted an offer of admission in the charter school but have never attended are exempt from this provision. 603 CMR 1.05(10)(c).

 

6.  Application for Admission Requirements

 

a. The application does not require dual parent/guardian signatures.

 

b. The application does not require submission of the student’s social security number..

 

c. The school attaches a copy of the application to its enrollment policy.

 

·         The application form includes all student information required for every student:

·         Student’s name (first, middle, last)

·         Dates of birth

·         Cities or towns of residence

·         Grade levels of students

 

 d. The Martha’s Vineyard Public Charter School does not discriminate on the basis of race, color, national origin, creed, sex, gender identity, ethnicity, sexual orientation, mental or physical disability, age, ancestry, athletic performance, special need, proficiency in the English language or a foreign language, or prior academic achievement.” M.G.L. c. 71, §89 (m); 603 CMR 1.05(2).

 

e. Any and all information requested in the application, such as language spoken at home or race/ethnicity, is not intended, and will not be used to discriminate.  M.G.L. c. 71, § 89(m); 603 CMR 1.05(2).

 

7. Growth Plan Requirements

 

a. Any growth plan will conform to the enrollment policy.

 

b. The total number of students attending MVPCS in a given school year cannot exceed the total number of students in the school’s pre-enrollment report submitted to the Department in the previous spring in accordance with 603 CMR 1.08(5) and the total number of students specified in the growth plan in the school’s charter. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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